Department: MED-Medical Social Sciences
Salary/Grade: EXS/5

Target hiring range for this position will be between $49,850-$62,959 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Medical Social Sciences Department

The Department of Medical Social Sciences at Northwestern University Feinberg School of Medicine is innovative, collegial, collaborative, inclusive and highly committed to team science. We are dedicated to leveraging the social sciences to develop and implement innovations to transform health and healthcare equitably.  MSS has grown to roughly 300 faculty and staff in its 15 year history and we are hiring an HR Program Coordinator to serve on a team providing administrative and operations support to the department.  The HR Program Coordinator will coordinate HR operations for the department.  

The ideal candidate is highly organized, has impeccable follow-through, is proactive by nature, strives to provide superb customer service, is adept at working well with faculty and staff at all levels of the department, and thrives in a dynamic, fast-paced, and ambitious environment with a collaborative and mission-driven culture.  We are seeking someone with supervisory experience and excellent skills in organization, time management, oral and written communication, as well as someone with a team player attitude, a desire for continuous learning, and enthusiasm for growing their skills.  

Responsibilities include but are not limited to managing processes for posting job openings and position management (new staff hire requests, temp hire requests, bringing on volunteers and interns, and terminations), supporting team preparation for staff and faculty onboarding and offboarding, coordinating visa sponsorships, providing guidance to department members regarding NU policy including workplace strategies, accommodations, etc., supporting hiring managers during recruitment, and other duties as assigned.  

Job Summary:

Provides management for an education, research &/or operations program/project, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions.

Administration 

Human Resources

Specific Responsibilities:

Administration

• Manages day to day operations.
• Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained. 
• Reviews processes and recommends changes 
• Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives. 

Human Resources

• Ensures human resources programs, policies, & procedures are implemented & consistently applied. 
• Coordinates all or portions of the talent management lifecycle (sourcing, selecting, developing, coaching, rewarding, recognizing, managing information & optimizing talent.) 
• In consultation with management & Central HR, administers HR solutions. 
• Maintains excellent working relationship with Office of Human Resources.

Supervision

• Supervises 1-2 staff &/or provides work direction.

Miscellaneous 

Performs other duties as assigned.

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• 1 year program/project administration or other relevant experience. 

Minimum Competencies: (Skills, knowledge, and abilities.)

• Strong proficiency with human resources principles and best practices
• Excellent proficiency in Microsoft 365 and Zoom, 
• Excellent organizational and time management skills with strong attention to detail and strong follow-through
• Strong oral and written communication skills
• Demonstrated ability to manage multiple priorities with competing deadlines in a dynamic environment
• Ability to take initiative, think analytically, and carry out complex problem solving and planning
• Excellent interpersonal skills and a commitment to delivering best-in-class customer service.
• Strong and eager team player with demonstrated ability to build and maintain positive working relationships with people at all levels of the organization
• Ability to work independently and is a strong self-motivator who takes initiative and ownership
• Committed to developing oneself professionally by growing one’s skills and knowledge in response to new technologies and work demands.

Preferred Qualifications: 

• Master’s degree in human resources or other related field

Preferred Competencies: (Skills, knowledge, and abilities)

• Positive attitude
• Adaptability

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.
  

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